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Situated on traditional Anishinaabe and Haudenosaunee Territory, Queen’s is a leading Canadian university with a long-standing reputation for academic and research excellence, as well as a diverse and vibrant learning environment. The university is committed to providing students with a fundamental understanding of Indigenous rights, histories, experiences and knowledge systems relevant to their discipline; strengthening our research prominence in Indigenous focused fields; and supporting Indigenous students, staff, and faculty.
Reporting to the Director of Indigenous Initiatives, and working closely with the Director, Office of the Provost, the incumbent provides project management and operational support for advancing Indigenous initiatives across the university including: promoting an understanding of Indigenous histories, knowledge and perspectives within the Queen’s community; advancing reconciliation/conciliation; providing guidance and support in Indigenous education and advancing positive learning experiences for Indigenous undergraduate and graduate students; and supporting researchers engaging with Indigenous peoples and communities.
Supporting the work of the Director, Office of Indigenous Initiatives, the incumbent will maintain positive relationships with Indigenous peoples, communities and organizations.
Note: This position will occasionally require work outside of regular hours to attend meetings.
- Work collaboratively with the Director of Indigenous Initiatives to implement the recommendations of Queen’s Truth and Reconciliation Commission Task Force and advance Indigenous initiatives across the university.
- Manage and coordinate projects in support of the Office of Indigenous Initiatives; this includes planning, research and analysis, execution, monitoring, setting clear timelines and expectations for goals and outcomes.
- Provide executive administrative support to the Director, Indigenous Initiatives. This includes managing the Director’s schedule and travel arrangements to optimize time and maintaining and prioritizing short and long term task lists for the Director to ensure deadlines are met and action items are completed, with minimal supervision.
- Prepare and coordinate reports, minutes, presentations and speaking notes for the Director as well as the Office’s submissions to the university’s governing bodies such as the Aboriginal Council, Senate and Board of Trustees as well as provincial and national organizations.
- Support and coordinate several working groups/committees for the Office on Indigenous Initiatives. Plan and manage special events hosted by the Director as required.
- Lead the direction and development of communications via the Office of Indigenous Initiatives’ website and social-media interfaces; responsible for working with Marketing and Communications as required to ensure relevant and timely information and to develop any new materials.
- Initiate and maintain good working relationships with students, staff and faculty, and with relevant groups internal and external to the university.
- Supervise Summer Work Experience Student (SWEP) and work study students.
- Undertake and manage additional projects and responsibilities, as directed.
- University degree combined with previous experience which assures expertise in administration, communication, research and project planning and implementation.
- Comprehensive knowledge of Indigenous histories, traditions, knowledge systems, and contemporary issues. Preference will be given to candidates with Indigenous ancestry.
- Proven experience with project management.
- Sound knowledge of university structure, policy, and administrative systems, or equivalent structures, is preferred.
- Consideration may be given to the equivalent combination of education and experience.
- Exceptional level of independent initiative, excellent judgement and the ability to prioritize work and make decisions in a highly complex and fast-paced environment with minimal supervision.
- Strong ability to problem solve, exercise discretion and determine when to involve senior staff in decision-making.
- Superior organizational and administrative skills to cope effectively with a heavy volume of work and to provide support for the Director.
- Strong communication skills, both oral and written; excellent report writing, minute taking capability and presentation preparation; exceptional attention to details.
- Strong interpersonal skills and the ability to interact professionally and effectively with all levels within an organization, including provincial and national contacts, senior administrators, etc.
- The ability to adapt to and implement emerging technologies; must be highly proficient with Word, Excel, PeopleSoft, and Microsoft Calendar.
- Provide advice, support and recommendations on a wide variety of complex matters related to the Office of Indigenous Initiatives. This advice may be used as the basis for decisions made by the Director.
- Prioritize one’s own work, establish approaches to analytical problems and make recommendations for action; determine options or range of solutions to problems where no clear guidelines exist; complete work within necessary timelines.
- In consultation with the Director, formulate and recommend action plans to efficiently implement projects within existing university policy and procedures.
- Determine details required in minutes and notes of meetings; provide advice, recommendations and follow-up; determine the nature and content of correspondence for the Director’s signature; participate in decisions regarding research and background information required in support of all work.
- Prepare and advise on tone/content/substance of agendas, reports, presentations, and communications for a variety of audiences.
- Determine when decisions and recommendations should be referred to the Director and/or Deputy Provost.
- Decide the most appropriate and efficient arrangements for travel, maximizing the Director’s time and ensuring the best use of university funds.
The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at firstname.lastname@example.org.
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