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Queen's University

Financial Officer

Canada-Ontario-Kingston

Queen's University Campus1517092

Company Information

Queen’s University is the Canadian research intensive university with a transformative student learning experience.  Here the employment experience is as diverse as it is interesting.  We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more. 

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!


Job Description

JOB SUMMARY:

Reporting to the Managing Director of the Canadian Particle Astrophysics Research Centre (CPARC), the Financial Officer is responsible for providing expert advice, financial accountability and management of all CPARC grant funds.

The Financial Officer will perform a wide range of complex financial duties in the analysis, preparation and maintenance of financial records and reports; provide oversight and stewardship of CPARC’s financial control systems; and work closely with funding agencies, Research Accounting, Strategic Procurement Services, the Faculties, partner institutions, and University Research Services (URS) to ensure adherence to funding guidelines and policies.

The incumbent will coordinate the Centre’s annual and long-term budgets, manage human resource responsibilities for CPARC, and provide advice to the Managing Director on matters related to budget, financial strategy and management. 

KEY RESPONSIBILITIES:

  • Performs routine to complex financial and accounting duties, including processing financial transactions, monitoring cash flows and expenditures overseeing account management, budgeting, financial reporting and planning for the Centre.
  • Liaises with partner institutions to ensure timely transfers of funds to, and receipt of financial reports from, all partner institutions, and monitors the budget for activities supported outside of Queen’s.
  • Ensures accuracy and integrity of related data within the financial system.
  • Adheres to compliance and financial reporting requirements as required by the University and the funding agencies through the preparation of summary or detailed financial management reports.
  • Provides financial reports to the Managing Director, reviewing status, identifying issues and making recommendations when required. Ensures all planning activities are aligned with the Centre’s priorities.
  • Verifies claims and expenditures to ensure they are processed in accordance with Queen’s financial policies or procedures and generally accepted accounting practices.
  • Prepares all documents for external audit purposes and supports the audit process.
  • Prepare financial forecasts to meet operational and strategic planning requirements for the Centre and the funding agency.
  • Review financial policies, internal controls and systems and recommend changes to improve efficiency, standardization and effectiveness.
  • Function as the primary liaison with Financial Services, Procurement Services, and University Research Services.
  • Analyze and flag to the Managing Director any areas of potential internal control issues and/or financial or other risks to the Centre.
  • Monitors and ensures eligibility of expenses, and collection of revenues.
  • Assists in identifying and implementing best practices and key performance indicators to improve CPARC’s operations and financial position.
  • Supports the development and implementation of an effective human resources management plan, identifying opportunities for improvement and making recommendations to the Managing Director based on analysis and research.
  • Liaises with Human Resources to coordinate training and facilitate understanding of employment standards, equity, human resources procedures and requirements, professional development opportunities and/or university policies. Ensures CPARC human resources activities adhere to University policies or procedures.
  • Acts as primary support to the Managing Director for special projects and initiatives related to financial management or human resources for the Centre.

REQUIRED QUALIFICATIONS:

  • University degree (preferably in Business), and completion of a professional accounting designation preferred.
  • Proven experience in the development, management and administration of a large, complex budget. Several years of progressively responsible management experience, including financial management, planning and project responsibilities, and human resources best practices and processes.
  • Proficiency in enterprise-wide data systems is an asset.
  • Excellent organizational and planning abilities; well-developed written and verbal communication skills to effectively work with a diverse group of people. Must foster a climate of inclusion and be a team player.
  • Advanced skills in Microsoft Office Applications, specifically Word, Excel and PowerPoint.
  • A sound knowledge of PeopleSoft (or similar Enterprise Resources Planning system) is preferred.
  • Sound knowledge of internal controls/auditing principles.
  • Consideration maybe given to an equivalent combination of education and experience.

 SPECIAL SKILLS:

  • Superior interpersonal, organization and time-management skills with the ability to cope with multiple demands, manage competing priorities, meet multi-faceted deadlines and deal with confidential material on a regular basis with discretion.
  • Ability to interact with a diverse range of people at all levels of the University with the highest professional standards of conduct and with acute sensitivity to the political environment.
  • Excellent judgment and clear and precise communication skills; written, verbal listening and presentation, including a high degree of diplomacy and confidentiality.
  • Demonstrate strong analytical and problem-solving skills through researching and analyzing complex problems involving multiple relationships and interactions, where information is incomplete, missing or ambiguous, and pulls diverse information together into a proposal that provides possible solutions.
  • Sound project management skills with the ability to plan and coordinate multiple project/work initiatives effectively simultaneously.
  • Ability to present financial information clearly to audiences with varying levels of financial sophistication.
  • Ability to generate analyses and financial reports using data from financial accounting systems. Ability to draft policies/proposals and present reports /findings.
  • Strong organizational and financial management skills as demonstrated by enrolment in a professional accounting program at a senior level.
  • Ability to work with complex software and run a wide range of queries with a corresponding ability to interpret the results.
  • Self-starter with the ability to work independently or with little supervision
  • Possesses knowledge of programs, policies and best practices that ensure equity and achievement of Centre and institutional diversity and inclusion objectives in a variety of human resources areas, including but not limited to recruiting and staffing, organizational development, and performance management.
  • Ability to create insights on how diversity and inclusion contributes not only to people and human resources strategies but to Centre results as well.

DECISION MAKING:

  • Assess implications of changes in the financial landscape of the University, or its partners, that will have influence on CPARC’s strategic direction and operation, and decide which changes are required for CPARC budget structure or financial processes as appropriate.
  • Determine most effective approach for complex financial planning and management, and work in consultation with the Managing Director on matters relating to financial strategy and practices.
  • Decide on best alternatives or a range of solutions to a given problem, identifying potential risks and benefits to each.
  • Determine content and appropriate format of correspondence, reports and proposals.
  • Decide on work prioritization and time-management.
  • Determine appropriate methodology and analysis in the preparation of financial reports to meet financial standards, reporting requirements, and maximize clarity.
  • Make budgetary, reporting and control decisions / recommendations based on understanding of Centre objectives.
  • Determine proper accounting for project and operations financial transactions based on application of generally accepted accounting principles.
  • Prioritize time and duties to ensure that work is completed in a timely fashion to ensure deadlines are met.
  • Find solutions to unanticipated problems; decide whether complexity of the problem warrants the involvement or more senior staff.

To Apply:

Please click this link, review the job description, and click 'I am Interested' at the bottom of the page.  This will take you to CareerQ, our Recruitment Management Software, which will guide you through the applicaton process.

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, aboriginal people, persons with disabilities, and persons of any sexual orientation or gender identity.   In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.

To comply with Federal laws, the University is obliged to gather statistical information about how many applicants for each job vacancy are Canadian citizens/ permanent residents of Canada. Applicants need not identify their country of origin or citizenship, however, all applications must include one of the following statements: I am a Canadian citizen/permanent resident of Canada; OR, I am not a Canadian citizen/permanent resident of Canada. Applications that do not include this information will be deemed incomplete.


Contact Information

Queen's University
Posting Date: 13-Jun-2017Accounting and Finance Permanent, Full-Time Open 1 ASAP
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